Greetings everyone,
As you are all aware on Sept 22, 2021 there is a provincial mandate coming into effect requiring that proof of full vaccination status be presented at a number of venues, including most of the venues that we routinely rent.
For reference:
Fully vaccinated (from the provincial documents):
An individual is considered fully vaccinated if they have received,
Proof of vaccination includes the vaccination form with the date the final dose was given and the name of the person, as well as an ID containing the name and birthdate of the individual.
Accepted ID
Photo ID is not required. The ID must contain name and birthdate in order to reference check the vaccination receipt. Examples of acceptable ID:
Exemptions:
There are exemptions to this mandate; children under the age of 12 and those that are medically exempt from getting the vaccine. Those that are medically exempt will still be required to show proof of exemption (a note/form signed by their physician or designate) and their ID.
So, how is this going to work for us?
When we rent a venue and are required to have proof of vaccination, the following will occur:
1. Every person attending must go through Gate before entering the venue regardless of rank or role at the event. There will be no gate jumping or signing someone else in. We've all done this in the past and normally this is not a problem but we can no longer allow this practice to continue.
2. Each person planning to attend the event must show proof of vaccination, including ID with name and birthdate.
If a person is not fully vaccinated (ex: no Covid vaccination, partially vaccinated or within the 14 days post final shot) and they do not fall under an exemption, they must be denied entry.
The responsibility is on the person attending to have their proof of vaccination (or documentation for exemption) at every event where it is required.
3. At Gate, we will not be recording proof of vaccination; not even a check mark by their name. However, gate attendants must verify that the name and birth date on the proof of vaccination match the name and birth date on the ID. If there is a discrepancy, they will not be allowed entry. If a person does not have their proof of vaccination with them or they do not qualify as fully vaccinated, they must be denied entry.
This is very similar to practices we may already be familiar with. For example: bar entry or entry to a number of Pennsic parties. You show your ID, the staff verify it and if acceptable, you are allowed entry. The data is not recorded.
If you have any questions, please contact me via email at ealdormere.kseneschal@gmail.com
Email is the best way to ensure that you get an answer to your question as Facebook's algorithms do not always show responses.
In service,
Xristina
Seneschal, Ealdormere
As you are all aware on Sept 22, 2021 there is a provincial mandate coming into effect requiring that proof of full vaccination status be presented at a number of venues, including most of the venues that we routinely rent.
For reference:
Fully vaccinated (from the provincial documents):
An individual is considered fully vaccinated if they have received,
- the full series of a COVID-19 vaccine authorized by Health Canada, or any combination of such vaccines,
- one or two doses of a COVID-19 vaccine not authorized by Health Canada, followed by one dose of a COVID-19 mRNA vaccine authorized by Health Canada, or
- three doses of a COVID-19 vaccine not authorized by Health Canada; and
- they received their final dose of the COVID-19 vaccine at least 14 days before providing the proof of being fully vaccinated.
- 2 doses: Pfizer-BioNtech, Moderna, AstraZeneca/COVISHIELD
- 1 dose: Janssen/Johnson & Johnson
- mRNA vaccine: Pfizer-BioNtech, Moderna
Proof of vaccination includes the vaccination form with the date the final dose was given and the name of the person, as well as an ID containing the name and birthdate of the individual.
Accepted ID
Photo ID is not required. The ID must contain name and birthdate in order to reference check the vaccination receipt. Examples of acceptable ID:
- Birth Certificate
- Driver's license
- Citizenship Card
- Government (Ontario or other) issued identification card (can include Health card)
- Indian Status card/Indigenous Membership card
- Passport
- Permanent residency card
Exemptions:
There are exemptions to this mandate; children under the age of 12 and those that are medically exempt from getting the vaccine. Those that are medically exempt will still be required to show proof of exemption (a note/form signed by their physician or designate) and their ID.
So, how is this going to work for us?
When we rent a venue and are required to have proof of vaccination, the following will occur:
1. Every person attending must go through Gate before entering the venue regardless of rank or role at the event. There will be no gate jumping or signing someone else in. We've all done this in the past and normally this is not a problem but we can no longer allow this practice to continue.
2. Each person planning to attend the event must show proof of vaccination, including ID with name and birthdate.
If a person is not fully vaccinated (ex: no Covid vaccination, partially vaccinated or within the 14 days post final shot) and they do not fall under an exemption, they must be denied entry.
The responsibility is on the person attending to have their proof of vaccination (or documentation for exemption) at every event where it is required.
3. At Gate, we will not be recording proof of vaccination; not even a check mark by their name. However, gate attendants must verify that the name and birth date on the proof of vaccination match the name and birth date on the ID. If there is a discrepancy, they will not be allowed entry. If a person does not have their proof of vaccination with them or they do not qualify as fully vaccinated, they must be denied entry.
This is very similar to practices we may already be familiar with. For example: bar entry or entry to a number of Pennsic parties. You show your ID, the staff verify it and if acceptable, you are allowed entry. The data is not recorded.
If you have any questions, please contact me via email at ealdormere.kseneschal@gmail.com
Email is the best way to ensure that you get an answer to your question as Facebook's algorithms do not always show responses.
In service,
Xristina
Seneschal, Ealdormere
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