Greetings,
Now that events have restarted, I’ve been running into some questions about the process and policy so this is an attempt at clarifying some items.
A quick reminder to everyone, please do not show up early to events. If you are not staff, you will not be let in early. We do not want a line-up of cars blocking the way for those that need to get in to set up the event and get it running. This delays everyone. So please, if gate opens at 10am, plan to be there for 10am.
Attendance caps:
- When a group is renting a venue, we are subject to the venues’ attendance restrictions. This means that we may be able to have more than 100 people at an event, provided that the site’s covid safety plan allows for it. In general (and legislation may be different for particular venues) attendance caps for venues are 50% of normal (25% of normal with martial activities). For example, if a venue could normally accommodate 400 people and not violate fire code, then currently they could hold 200 people or 100 people if there were martial activities.
- For any sites that do not fall under Ontario legislation (for example, private property), then we have attendance restrictions of a maximum 100 outdoors and 25 indoors; provided that adequate social distancing can be maintained. Just because the maximum is 100 people, if your backyard can’t hold 100 people and maintain social distancing, then you can’t have 100 people. The same goes for indoor gatherings.
Safety plans:
- When renting a site, please ask to see the venue’s covid safety plan. All sites should have one. This will tell you what your attendance numbers will be. Also be aware that there may be sites out there that will not allow for martial activities (even if they used to allow them) due to not accounting for them in their own safety plan.
- All events should have a copy of the Ealdormere safety plan on site. The event stewards and the local seneschal and appropriate officer for the gathering (ex. Marshal at a martial practice) should have a copy of the Ealdormere plan or know where it is located at the site.
Scheduling:
- When determining your schedule for an event, please take into account the extended wait times at gate. If the site opens at 10am and you have a major activity planned for 11am, there will probably not be enough time. Maybe look at opening gate earlier if needed.
- Be aware of the car lineup and how it affects those who need to get into site early to set up the event and how it affects local traffic. We do not want to be blocking access to the site or local roads. If someone arrives early, please ask them to return at opening to avoid unwanted congestion.
Please contact me at ealdormere.kseneschal@gmail.com if you have any comments or questions.
In service,
Xristina
Ealdormere Seneschal.
Now that events have restarted, I’ve been running into some questions about the process and policy so this is an attempt at clarifying some items.
A quick reminder to everyone, please do not show up early to events. If you are not staff, you will not be let in early. We do not want a line-up of cars blocking the way for those that need to get in to set up the event and get it running. This delays everyone. So please, if gate opens at 10am, plan to be there for 10am.
Attendance caps:
- When a group is renting a venue, we are subject to the venues’ attendance restrictions. This means that we may be able to have more than 100 people at an event, provided that the site’s covid safety plan allows for it. In general (and legislation may be different for particular venues) attendance caps for venues are 50% of normal (25% of normal with martial activities). For example, if a venue could normally accommodate 400 people and not violate fire code, then currently they could hold 200 people or 100 people if there were martial activities.
- For any sites that do not fall under Ontario legislation (for example, private property), then we have attendance restrictions of a maximum 100 outdoors and 25 indoors; provided that adequate social distancing can be maintained. Just because the maximum is 100 people, if your backyard can’t hold 100 people and maintain social distancing, then you can’t have 100 people. The same goes for indoor gatherings.
Safety plans:
- When renting a site, please ask to see the venue’s covid safety plan. All sites should have one. This will tell you what your attendance numbers will be. Also be aware that there may be sites out there that will not allow for martial activities (even if they used to allow them) due to not accounting for them in their own safety plan.
- All events should have a copy of the Ealdormere safety plan on site. The event stewards and the local seneschal and appropriate officer for the gathering (ex. Marshal at a martial practice) should have a copy of the Ealdormere plan or know where it is located at the site.
Scheduling:
- When determining your schedule for an event, please take into account the extended wait times at gate. If the site opens at 10am and you have a major activity planned for 11am, there will probably not be enough time. Maybe look at opening gate earlier if needed.
- Be aware of the car lineup and how it affects those who need to get into site early to set up the event and how it affects local traffic. We do not want to be blocking access to the site or local roads. If someone arrives early, please ask them to return at opening to avoid unwanted congestion.
Please contact me at ealdormere.kseneschal@gmail.com if you have any comments or questions.
In service,
Xristina
Ealdormere Seneschal.
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