Published and Unpublished Events
An event according to Corpora, Article II.A:
The term Society event refers to tournaments, feasts, and other
activities whereby participants can display the results of their
researches into the culture and technology of the period in an environment
which evokes the atmosphere of the pre-17th century European Middle Ages
and Renaissance. It also refers to educational activities involving either
one-time classes or ongoing Society university organizations, and meetings
where participants share skills or discuss the business of the group. All
Society events must be sponsored by branches of the Society, registered
with the Seneschal of the sponsoring branch, publicized at least to the
members of that branch, and conducted according to Society rules.
For purposes of this policy, the following definitions will apply to the
following terms:
Events are tournaments, feasts, etc. as per Corpora that are
organized by a local branch for the participation of the general
membership of the SCA.
Functions are business meetings, demos, practices, classes, etc.
that are organized by a local branch and directed towards the members of
that same branch.
Functions
Business meetings, demos, practices of any of the martial
activities, etc. must be advertised to the members of the group holding
the function. Announcing the function at a group meeting, publishing it in
the group newsletter, calling the members of the group, all count as
advertising to the local members. If it is a Canton function, then it must
be announced to the members of the Canton, if it is a Baronial function,
it must be announced to the members of the Barony, etc.
Regular, repeating functions have to have been announced as being regular
and repeating.
For all functions, the insurance is in effect once the function has been
announced to the members of the branch and the function has been
registered with the branch’s warranted seneschal.
Events
For the purposes of this policy, there are two types of
events, published and unpublished. Events which are only
listed on the Kingdom Event Calendar are considered to be unpublished.
To be considered a published event, a full advertisement must be
published in advance in the Tidings. In exceptional circumstances, a full
event flyer may be mailed out to all Tidings subscribers (in lieu of the
Tidings advertisement) to have the event be considered published.
As per Corpora, Article II.C, formal actions and announcements with
long-term impact on the Society may occur only at events for which a full
announcement including date, time, and place has been published in advance
in the Tidings. These actions include Crown Tournaments, Coronations and
Investitures, appointment of kingdom officers, presentation of awards and
titles, proclamation of law, and the establishment or advancement of
branches.
Official Royal and Baronial courts may only be held at published events.
Unofficial courts may be held at unpublished events, but any business
conducted or awards given will have to be announced again later in an
official court at a published event.
Deputy officers and local or baronial officers do not need be appointed at
published events, but may be if Their Majesties (or Their Excellencies) so
choose.
For all events, the SCA insurance is in effect once the event has been
listed on the Kingdom Calendar and the event has been registered with the
branch's warranted seneschal.
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